Every business or organization creates massive amounts of documents. To ensure version tracking, secure archiving and rapid retrieval, it is important to manage the paperwork diligently. Automating the arrangement of documents helps to manage and find documents, which helps in making decisions, problem-solving and cuts costs.
To streamline your documentation workflows, start by creating a document process model. This will provide you with the steps of your workflow, who will be involved at each step and what documents you’ll require to complete, approve or hand out. You can then use a low-code workflow program like frevvo, to automatize your workflow by uploading and digitizing documents. Once your documents are digital and accessible, they can be shared among teams, and users will be able to sign them using electronic signatures. This means that you no longer need to print and fax them, which reduces time and improves collaboration.
Additionally, a more efficient document workflow can help you reduce your paper use by up to 70%. It can also improve your efficiency by reducing the amount of handoffs and steps you encounter in your workflow. This will result in an improvement in the timeliness of projects. Document automation can also cut down on human error by eliminating repetitive manual tasks. It also helps reduce the risk of misplaced or lost documents.
Streamlining document processing also fosters an interconnected and data-driven environment. This results in improved communication between team members, enabling them to work together and make informed decisions based on precise knowledge. It also helps you to adhere to the requirements of regulatory agencies, improve compliance and keep track of changes in records.
