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In an age where collaboration is a must companies usually have designated areas for discussions and meetings. Two of the most popular choices are board rooms and conference rooms. These spaces are similar in function however, they differ in their purpose, design and ambiance. Understanding their differences allows companies to make the most of these valuable resources.
The primary function of the boardroom is to accommodate meetings of the company’s board of directors, a group of people elected by shareholders to lead the organization. These meetings are where crucial decisions regarding the company’s strategy, policy formulation and major investments. These meetings are scheduled regularly, at least one every quarter.
As such, boardrooms need to have an elegant and sophisticated atmosphere to reflect the seriousness of discussions that occur in them. They must also have the appropriate infrastructure to enable efficient and effective communication, including audiovisual equipment like large screens and projectors, as well as video conference capabilities. In addition, whiteboards are usually available to assist in note-taking and brainstorming.
Meeting rooms are more informal than boardrooms and are able to accommodate a variety of different meetings. For example, they can be used for meetings with departments as well as client presentations or discussions on team projects. Meeting rooms can also be utilized for virtual meetings, which offer several benefits to the board members, such as greater attendance, less costs for travel, and a greater diversity of board members. Virtual boards also permit better decision-making as they eliminate the need to wait until everyone is physically present to discuss and settle on the appropriate procedure.
